February 19, 2013

DIY: build a wedding reception (or other party) playlist

this post was originally featured on wedding republic - check out my original posting here.
laptop itunes wedding

this post will focus on the reception music. Ceremony and other musical moments will be covered in a separate post – stay tuned!

one of the most fun projects i undertook for my own wedding was putting together the reception music. i got to listen to great tunes, day and night, for weeks. i had an excuse to have “don’t stop believin’” and “my girl” on constant replay.

so, basically, it was bliss.

but, even though it was a lot of fun to cycle through 80s tracks and big band hits, actually selecting appropriate songs and determining a good order for them became tricky. when you’re on a budget, or are a DIY maven, and have decided to take on this task yourself, be prepared to log a lot of hours online and in iTunes.

it’s fun, though, i promise.

there are three things you need to consider when putting together your own playlist:
  1. the type of wedding you’re having: are you having a morning brunch -- or an evening affair? do you want a quiet evening, or a rowdy dance-party?
  2. the guests you’re inviting: are they the dancing kind, or do they prefer to sit with a glass of wine and chat? are they older or younger?
  3. what YOU like: i’m assuming this is self-explanatory. it’s your wedding -- do what you want with it. and have fun.
from here you can figure out what kind of music you may want to include and how much you’re going to need. a good estimate is to have about 3-4 hours of dance-able music for after mealtime.
to get you on your way to wedding-reception-success, here a few suggestions for selecting your music:
  1. different generations generally enjoy different styles of music: the best way to balance this out is to include well-known music from all eras. so throw in some sinatra or dean martin for grandma (or mom and dad), and lady gaga or black eyed peas for your friends.
  2. a safe ground can often be found in 70s and 80s music. journey, queen, old-school bryan adams, and similar, usually appeal to guests of all ages.
  3. break up a dance section with a slower selection every four or five songs. fun, fast music is what most often gets people on the dance floor. but, everyone needs a breather.
  4. have a large variety of music: there’s only so much ABBA one can hear in a night. Also avoid placing similar songs one after another.
  5. end the night on a strong note. send your guests home with a rousing song that’ll get them up and dancing and singing at the top of their lungs. choose something that’ll leave them with nothing but amazing memories!
but how do you build the playlist?

for simplicity’s sake (since i already had the program on my laptop), i decided to use iTunes. i also discovered that iTunes allowed me to do some minor track editing (more on that below), so it really was the best choice.
itunes playlist

as you can see, i created a wedding folder. i then broke it down further into individual playlists, each of which was separated by an “event” (speech, special dance, etc.). each individual list held about 25 minutes worth of music (if you’re having a dinner, you’ll want something similar for the start of the night, but your last set will easily be an hour). group 5 -- our first reception set -- was played while we took photos. we then arrived for our first dance, which then flowed into group 6, and so on. In between the remaining sets were any speeches we knew about.

now, one thing i didn’t consider when i first started organizing the music was flow. Some songs have stretches of silence before or after they begin, some go on for ages, and some songs just don’t fit well next to each other. the beautiful thing about iTunes is that you can alter start and stop times for songs, as well as add cross-fade so songs blend seamlessly into each other. this part is what took the most time, frankly. i listened to the transitions between songs dozens of times, to ensure everything was smooth.

to alter the start and end of songs, right-click on the song and select “get info”, then “options”. to add a cross-fade between songs, select “preferences” under the “edit” tab, then “playback”. i found a four or five-second cross-fade worked beautifully (note: the same amount of time will be applied to all songs, so choose what works best with the songs you’re using!).

and for anyone needing a little inspiration, here are some of the biggest hits from my own wedding, and others i’ve been to (or read about):

let me know if you have any questions! i’ll be happy to help out where i can!

don't forget to check out the wedding republic blog for more great info and tips!

linked up to: your whims wednesday


Brielle Franklin said... Best Blogger Tips[Reply to comment]Best Blogger Templates

This is a great idea. I have been working on finding the right wedding napkins for our wedding. I never thought of making my own playlist. I will have to go give that a try! Thanks so much for this information, it was so helpful!

Neva Modzelewski said... Best Blogger Tips[Reply to comment]Best Blogger Templates

Music really sets the mood on the wedding reception, so it’s important that you provide your guests with a wonderful playlist. You should choose songs that will make them stand up from their chairs, dance, socialize, and have fun. This will make your wedding exciting and memorable to everyone.

Denver Wedding venues said... Best Blogger Tips[Reply to comment]Best Blogger Templates

The managers were great and they were very detailed about what everything will cost. The view was amazing and we had a great time.

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